VoIP helps small companies cut costs

Companies have a number of overhead costs that most people outside the business world do not consider. These go beyond payrolls and space leasing – office equipment, supplies and network coverage are all expenses that can be crippling to a small business. Success can be won and lost based on how well companies manage their peripheral costs – namely, how much they can shave off of that figure.

Fortunately, this is the age of technology, and there are platforms available that render many traditional supplies and other frustrating costs obsolete. These technologies can overcome many outdated needs by connecting people remotely, converting documents to digital form and reducing the need for expensive calling.

VoIP saves money on various fronts
Voice over Internet Protocol (VoIP) is a powerful platform that allows small businesses to make long-distance calls over the Internet, bypassing international calling fees that many networks impose and allowing better connections between a company and its clients. Not only that, the provider is, essentially, the company's Internet connection – often at a flat rate that is far less expensive than phone networks, according to PC World. For companies that make frequent long-distance calls, the benefit is huge. Consider a business with a supplier that is constantly in contact, but located hundreds of miles away. VoIP offers significant savings by forgoing distance charges.

Additionally, some of VoIP's features have indirect effects on a company's ability to reduce costs. Time equals money, and VoIP can save employees valuable time by allowing employees to easily work remotely and by providing digital records. VoIP can convert phone conversations to documents that companies can search easily and access whenever they need to, boosting efficiency and opening more time for other needs.

Paper costs can be reduced
Companies go through huge amounts of paper, which is both expensive and wasteful. However, VoIP can make an impact on those numbers, too, according to TMCNet. Faxing is still a common tool that many companies use to transfer documents instantly, and VoIP can provide an Internet-based method for sending and receiving faxes. This technique eliminates the need for paper, toner, and even a fax machine altogether.

Telecom industry piece brought to you by Marlin Equipment Finance, leaders in telecommunications equipment financing. Marlin is a nationwide provider of equipment financing solutions supporting equipment suppliers and manufacturers in the security, food services, healthcare, information technology, office technology and telecommunications sectors.