Adopting VoIP technology in the daily practices of a small business can be a smart and effective way for many operators to improve their profit measures and office technology means simultaneously. Those still using faxes can especially benefit, though it's important for managers to do the proper research before they adopt the technology for good.
Faxes back in action
In the past few years, faxes have become less prominent in many businesses as they turn to all-digital operations. However, those that still require the use of faxes in their everyday practices will likely be able to benefit from the adoption of VOIP technology. Voxilla reported that in the modern workplace, fax machines can now be controlled using VoIP. Businesses considering these changes can find new fax-to-email opportunities, fax alert options and secure encrypted messages.
VoIP faxes work in a similar method to traditional calling systems, as they operate using a fax number and phone line. The main cost-cutting measures come from the data being transferred digitally instead of over the phone, however. As both Internet and phone services can be operated over a phone line, this means few businesses will need to change their technology. What's more, some of these services can be had for as little as $5 for up to 500 faxes per month, with only small fees for going above that figure.
The faxes themselves can be stored on computers when sent or received, which can also cut down the space needed for physical storage and save money that would otherwise be spent on paper. This is an optional feature that may be worth investigating.
Discovering other benefits
Processor noted that there are important concerns most businesses need to consider before they fully adopt VoIP, though. It's important to factor different features that boost productivity and efficiency in the development of these means. Depending on cost, there are some improvements that can help businesses, including presence, which allows employees to see the current availability of their coworkers. Other features vary from simultaneous ring on multiple phones at once to "find-me, follow-me," where calls are received based on location and number of devices. Managers need to consider which of these will help their operations and which may be superfluous.
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